Do you find it frustrating waiting for feedback on documents from colleagues? Can't get to your files on your desktop via your mobile device? Not sure if you are running the latest version of any particular software? Cloud-based technology addresses all of those issues, and more, and is something that we at SimpleLaw happen to excel in. We have compiled a list of reasons why the cloud is the way to go!
With cloud-based technology you have the ability to work on the go from any mobile device. This includes access to emails and files from any device. You can collaborate with coworkers to share and edit documents. The beautiful thing about cloud based technology is that it updates in real time. No more sending a document to a colleague and waiting for them to send it back to you with edits. With the cloud you have full visibility of your collaborators making edits right before your eyes.
In the unfortunate event that a disaster affects your office space there is a possibility that you can lose your files. One dropped laptop and boom, you've lost it all. And seriously, do you backup as often as you are supposed to? With cloud-based storage, you have a backup, all the time. And they have a backup because that's what cloud based storage providers do. For any size law firm, it's great to have one less thing to think about.
Data storage whether via paper, recorded hardware like a DVD, or a thumb drive, can take a lot of time to manage. Not to mention tracking where the actual hardware is stored. There are many cloud based providers that can eliminate the cost, both in terms of time and expense, with managing your files. PC Mag offers a run down through the different cloud models that you can choose from. The article compares: price, area of specialization, file size limit, how much storage is free, online editing, file versioning, and if they offer mobile apps.
The cloud provides your office with a more secure environment. How? Laptops get lost. Thumb drives go missing. And paper? Forget about it. But with cloud based storage, you don't have to track your decide. Additionally, you can wipe data if you lose your device right from the cloud so information doesn’t end up in the wrong hands.
A lot of people don’t think of this when they convert to the cloud. The technology allows you to reduce or completely get rid of your use of paper in the office.
Technology will continue to transform industries and the legal profession is more than ready. As more and more attorneys and firms adopt technology, it's important to note the various options, their benefits, and their potential issues. But the power of technology to simplify, streamline, and improve the legal process is just beginning. Attorneys who take advantage of it will have greater efficiency. And that's something everyone can use.