Law Firm Time Savings of Over 50% with Case Management Software

For law firms, efficiency is essential for both client satisfaction and the firm’s bottom line. For legal professionals, however, juggling various apps and manual processes often results in time-consuming administrative work, limiting the focus on high-value tasks. To demonstrate the transformative power of legal technology, SimpleLaw completed a case study on a mid-sized law firm that transitioned from using multiple tools and apps like Google Docs and Google Sheets to SimpleLaw’s comprehensive case management software.

We highlight the findings of that case study, focusing on the dramatic time savings and operational improvements the law firm gained by switching to SimpleLaw.

The Pre-SimpleLaw Scenario: Time-Consuming, Error-Prone Processes

Before implementing SimpleLaw, the law firm used a combination of individual apps such as Google Docs, Google Sheets, and manual processes for their day-to-day operations. While these tools were serviceable, they were not designed specifically for legal workflows, leading to inefficiencies across various functions, including:

• Billing: The firm managed their billing cycle manually, relying on Google Sheets and individual time entries, resulting in a tedious process that took up substantial time each month.
• Document Management: Case files were stored in Google Drive, making it difficult to organize, locate, and update documents efficiently.
• Task and Appointment Scheduling: Managing appointments and delegating tasks required constant manual tracking, often leading to missed deadlines and disorganized scheduling.

As a result, the firm faced a significant time drain, making it clear that a more integrated and efficient solution was needed.

The SimpleLaw Solution: Streamlining Operations

To address these issues, the law firm selected SimpleLaw, a comprehensive case management software designed for legal professionals. SimpleLaw also offers a variety of features aimed at streamlining legal operations, including:

• Streamlined Billing: Simplifying and speeding up the billing cycle, allowing the firm to focus more on client work.
• Centralized Document Management: Providing a secure and organized platform for managing all case-related documents.
• Integrated Task and Appointment Scheduling: Centralizing task assignment and appointment tracking within one platform, reducing the risk of missed deadlines.

The Case Study at a Glance

After implementing SimpleLaw, the law firm saw some serious increases in efficiency. Here’s a breakdown of the time savings achieved in key areas:

• Billing Cycle: A 55% time savings on the billing process. Not only did this give the firm more time to allocate their limited resources to client work and minimize administrative overhead, but it also sped up their case flow.
• Document Management: The firm saw a 74% reduction in time spent on accessing and managing case files. 
• Task and Appointment Scheduling: Managing tasks and appointments became 34% more efficient. Not only did it save time, but also kept everyone focused on the tasks at hand, prioritized for them. 

The Benefits of SimpleLaw

Streamlined Billing

Before SimpleLaw, billing was a cumbersome and error-prone process, and demanded hours of manual entry and reconciliation. By automating this process with SimpleLaw, the firm reduced the time spent on billing by 55%.

Tracking time and expenses at the matter level not only made it easier for all billing parties, but made the invoice creation process simple, too. Invoice generation saw a huge time and accuracy improvement. That led to faster payment submission and improved cash flow. Attorneys were also able to spend less time on administrative billing tasks and more time focusing on delivering quality legal services to their clients.

Simpler, Faster Document Management

Document management is one of the most time-consuming aspects of running a law firm. SimpleLaw’s centralized document management system allowed the firm to drastically reduce the time spent on these tasks—by 74%, to be exact. 

With all documents easily accessible in a secure, cloud-based environment, attorneys and staff no longer had to waste time searching for files. This simplified process not only saved time but also improved accuracy, ensuring that the most up-to-date documents were always at hand.

Improved Task Delegation and Scheduling

The firm’s previous task and appointments management process was manually intensive, leading to disorganization and some missed deadlines. By moving to SimpleLaw’s task and appointment scheduling features, the firm cut down the time spent on this process by 34%.

Team members could now see their tasks and upcoming appointments in one place, with real-time updates. This made it easier to delegate tasks, keep track of deadlines, and ensure that client work progressed smoothly.

Implementation Process

Migrating to SimpleLaw was a smooth transition for the firm. SimpleLaw does all the heavy lifting, making the transition process smooth. The implementation process included:

• Data Migration: Transferring all existing case and client data into SimpleLaw.
• Staff Training: Making sure all team members were comfortable using the new platform was simple, too. With dedicated training sessions to familiarize them with SimpleLaw’s features, the transition process was faster and easier than the firm thought it would be - another welcome benefit.
• Exceptional Client Support: Our onboarding specialists stay with the user, from demo through implementation and expanded use. We don't pass people off to a general 'customer support' group. Each subscribing law firm has one contact that stays with them throughout. They are as committed to seeing the software work for the firm as the firm is. It's a real differentiator.

Conclusion: SimpleLaw Delivers Immediate and Long-Term Benefits

The case study proves that transitioning to SimpleLaw delivers substantial time savings and improved operational efficiency for the law firm. With a 55% reduction in time spent on billing, a 74% reduction in document management time, and a 34% improvement in task and appointment scheduling, the firm was able to significantly boost its productivity.

Beyond these immediate benefits, SimpleLaw also provides long-term advantages, including better organization, improved client satisfaction, and more time to focus on high-value legal work. When law firms are ready to take advantage of additional features, like workflows, document automation, chat, and other benefits, even more efficiency is seen. 

For law firms still relying on individual apps and manual processes, SimpleLaw offers a powerful solution to streamline operations, reduce administrative burdens, and ultimately improve profitability. This case study is a clear testament to the value of adopting a dedicated case management software like SimpleLaw.

Are you ready to transform your law practice? Consider SimpleLaw for all your case management needs and experience the difference firsthand. Check out the case study summary, too.